The Importance of Organization Skills at Work

“Good organizational skills” can refer to physical and mental organization, time management and the ability to effectively multi task and prioritize. According to Chron, someone with strong organizational skills is generally considered to have the ability to manage his duties through wise planning, time optimization, detail orientation and prioritization.

Physical Organization

Some might say that a cluttered workspace reflects a cluttered mind. Organize your workspace to have only the items that you need the most regularly. Having your documents properly filed and backed up is also another way organize your physical space.

Mental Organization

Keep your mind clutter-free by prioritizing your tasks. Having a daily planner and to-do list and help keep your mind organized despite having to deal with several tasks simultaneously. Also spend time away from work to destress your mind. Do something you enjoy to decompress your mind. So that you return to your tasks refreshed and refocused.

Time Management

Managing one’s time is essential in being organized. If you are organized, you reduce the amount of time you waste on non-essential items. One example of managing your time more effectively is setting time to check your emails, perhaps twice a day, rather than checking your emails every time a new one comes in and getting rattled or caught off-guard once an urgent email comes in. Delegating tasks can also be a good way of managing your time. Delegate according to skill and willingness. Don’t try to do everything yourself if there are others who are capable and willing to help.

Multitasking

Part of having good organizational skills is being able to multitask between several tasks at the same time. The key to effective multitasking lies in identifying, planning, prioritizing and tracking your tasks.

Identify tasks

Identify which tasks need to be done and by when. Make a to-do list on a daily basis either at the start of your day or at the end of your day in preparation for the next day. Having a physical list of your tasks helps clarify what needs to be done and can lessen the overwhelming feeling of having too much to do.

Prioritize

Once you’ve identified your tasks, prioritize according to importance and urgency. Some tasks may be important but not urgent, while other tasks may be urgent and equally important. Which would you prioritize?

Plan

Failure to plan, is a plan to fail, so they say. After identifying what to prioritize, plan accordingly. When planning, take into consideration your objectives, timelines, and resources. You should be able to use your resources effectively in order to meet your objectives in the given timelines.

Track tasks

So you’ve planned for and prioritized according to importance and urgency, what now? Tracking the progress of your tasks is key in ensuring they get the traction you had originally planned for. Set milestones and regularly track the progress. This shows you know how to follow through on assigned tasks.

With these simple tips, you can be sure to have better organizational skills that you can benefit from whether it be in your professional or personal life.

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